Benefits
Features
SIMSA Operational Audit Software Advantage
Schedule and communicate Recurring & One-off audits well in advance. Ensure pre-audit preparation to save time and effort. Plan other activities to ensure smooth audits.
Apart from the planned, Conduct Surprise Audits that only auditors are able to view. Configure the audits to suit a given requirement or situation.
Provided relevant information e.g. Standards, Guidelines to the Auditors on the fly at the time audit. No need to carry hard or soft copies of the standards.
Take advantage of built-in Industry specific best practices and standards organized into categories. Edit, customize and add your company specific questions.
Say Goodbye to pen, paper and Excel sheets. Conduct the audit directly on Mobile App. Work offline mode & sync later, if network connectivity is a challenge.
Take pictures on the Spot using mobile device camera. Tag the picture to the question response. Use before & after pictures to communicate with the team
Dashboard and Performance Reports for actionable insights and to identify the risks and making better decisions. Analyze performance by risk levels, categories, sites, zones etc.
Hold Managers Accountable by planning and assigning Preventive & Corrective Action Plans along with deadlines, communicated through automated workflow.
Ensure Timely Actions by setting auto-reminders and alerts for the action takers. No need to follow-up by sending eMails.
Pay per Audit with secure AWS cloud server and avoid upfront investment. OR install on your own company's server and take full control.
Train and Certify Internal Auditors. Or access the pool of SIMSA Certified Auditors at various locations and save the travel cost of the internal auditors
Leverage our panel of Experts with ISO, OSHA, HACCP and other certification for pre & post audits consulting & support. We like to hand hold our clients.
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Client Testimonials
“We were struggling with day-to-day firefighting in warehousing operations. We brought in SIMSA to help us streamline the operations. SIMSA not only provided us 250+ control checkpoints but also a technology solution based on the PDCA framework. It was an eye opener. Having got insights into the gaps, our team prioritized corrective and preventive actions. We haven’t looked back thereafter.”
“SIMSA is a simple to use and yet a powerful tool. It addressed most of our challenges in periodic auditing and driving improvements in our Lab operations. It has freed the valuable time of our resources who earlier had to put lot of time doing manual activities. The visibility & transparency has helped to improve accountability & governance.”
“Being a part of highly regulated industry, quality & safety of products in the distribution operated by third-parties is of paramount importance to us. We had to struggle meet the audit requirement through manual process. SIMSA eliminated all the manual work, provided visibility to all stakeholders leading to better accountability & improved Governance. ”
Highlights
Why SIMSA Operational Audit Platform
Ignorance is not a bliss for any business.
Operations are exposed to the risks, more than ever. As many of the processes e.g. manufacturing, Order to Cash, Procure to Pay, Distribution Logistics etc. are being outsourced, the companies need a mechanism to ensure if the quality, regulatory, safety, security, process compliance are in place. With increasing pressure on cost & meeting deadlines, employees tend to take shortcuts & exceptions. While the KPIs look good but it exposes the operations to greater risks.
Audit has been a tested mechanism to exercise controls on the internal and external operations. However, the process of Audits has been a broken due to dependence on Excel sheets, biases of untrained auditors. SIMSA team has studied various challenges across different industries before developing this audit solution, that not only saves time but also makes ensures timely identification & mitigation of risks.
However, the long-established manual processes results in high audit cost, lack of end-to-end audit visibility, and gaps in compliance. Also, the cumbersome process of follow-ups on corrective actions through e-Mails, leads to lack of discipline and dilution of accountability.
High Cost of In-house Resource & Travel
Inadequate End-to-end audit visibility
Lack of in-house competence and manual record keeping
Gaps in Compliance & Benchmarking
SIMSA Operational Audit Software, based on Plan-Do-Check-Act (PDCA) framework, enables digitization and automation of Audit & Corrective Actions Management workflow. It takes away most of the manual workload and provides end to end visibility from planning to closing of corrective actions. With reduced manual intervention, the organization can focus on risk mitigation & improving the operations, which in turn results in increased accountability and improved governance.
Areas of Audit
Areas of Audit in the Value Chain
SIMSA audit tool is flexible enough to be adopted for any leg of value chain. It can not only be used to audit internal operations but also the external channel partners e.g. Distributors, Retailers and the Suppliers. Our Subject Matter Experts will help you to structure the audit and including the industry best practices to create real value from this process.
Audit Workflow
Operational Audit Workflow
SIMSA operational audit software has an inbuilt end to end workflow - starting with planning and scheduling and ending with closing of action points to address the gaps. You don't need use multiple systems e.g. excel, e-mails, word documents etc. It auto generates reports, notifications, reminders and tracks the progress of the audits, gaps and actions.
Checklists
Industry Standard Checklists
We can help configure the tool with industry or sector specific checklists and questionnaires.
These checklists have been built by the Subject Matter Experts with industry experience. It ensures that you do not miss out on the best practices.
You may also customize the checklists according to your needs.
Features
features
Key Features
High degree of Configurability to enable Analysis at various levels
SIMSA application has been built keeping in mind the heterogeneity of the business i.e. the Business Units, Departments, Regions, Sites that may have need different configurations. This enables to perform the analysis and benchmark the performance across different levels.
Master data to organize Audit at various levels within the business e.g. Business Units, Departments, Regions, Sites, Areas within Site etc.
Sequence the areas within a site for the optimal movement of the Auditor
User Roles – Admin, Auditor, Users and Action Holders with specific access to each role
Multiple Dimensions of each Question for 360 degree Assessment of Gaps & Risks
Assign Criticality Level to each Question and different weightage to each level
Assign Criticality Level to each Question and different weightage to each level
Use Assessment Criteria - Yes / No or Rating 1-5
Use Assessment Criteria - Yes / No or Rating 1-5
Upload and attach guidelines to each question that can be accessed by the auditor while conducted audit
Workflow to Schedule, View and Alert the Audit Stakeholders
Schedule Planned & Surprise Audits and view it on Calendar
Schedule Planned & Surprise Audits and view it on Calendar
Send auto notification and reminders to the Auditor and the Site Manager
Send auto notification and reminders to the Auditor and the Site Manager
Assign % weightage to each category for score calculation
Assign % weightage to each category for score calculation
Mobile Application for Conducting the Audit
Conduct Audit directly on the App without using pen, paper or Excel
Take and upload pictures as the evidence using the mobile device and tag it to a question
Offline working mode for auditing the sites with poor data connectivity
Intuitive Dashboard and Extensive Reporting
Accredit sites with Badges e.g. Diamond, Gold, Silver, Bronze
Accredit sites with Badges e.g. Diamond, Gold, Silver, Bronze
Benchmark against other sites and changes over previous audits at a site
Benchmark against other sites and changes over previous audits at a site
Integrated Corrective Action workflow linked to the Audit Gaps
Conduct Audit directly on the App without using pen, paper or Excel
Take and upload pictures as the evidence using the mobile device and tag it to a question
Offline working mode for auditing the sites with poor data connectivity