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SIMSA Audit Software

About

SIMSA is an integrated Audit Management Platform based on the PDCA (Plan-Do-Check-Act) framework of operational excellence. It cuts out the bureaucratic layers of reviewers & approvers, therefore quick to deploy and intuitive to use. Its simplicity and mobility feature is the key factor for the buy-in from the operational staff. It can be used for self-assessments and tracking of corrective actions.

Operational Audit

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Highlights

SIMSA Operational Audit Management Platform

Internal & Operational audits, critical for Sustained Growth & Business Continuity, are  riddled with long established manual processes, which results into high audit cost of in-house resource, lack of end-to-end audit visibility, and gaps in compliance.

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High Cost of In-house Resource & Travel
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Inadequate End-to-end audit visibility
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Lack of in-house competence and manual record keeping
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Gaps in Compliance & Benchmarking

SIMSA Audit Tool enables digitisation and automation of Audit Management workflow. Check the SIMSA use cases.

Benefits
benefits

Key Benefits of SIMSA Audit Application

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Schedule and communicate Recurring & One-off audits well in advance. Ensure pre-audit preparation to save time and effort. Plan other activities to ensure smooth audits

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Apart from the planned, Conduct Surprise Audits that only auditors are able to view. Configure the audits to suit a given requirement or situation

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Train and Certify Internal Auditors. Or access the pool of SIMSA Certified Auditors at various locations and save the travel cost of the internal auditors

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Say Goodbye to pen, paper and Excel sheets. Conduct the audit directly on Mobile App. Work offline & sync later, if network connectivity is a challenge.

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Take pictures on the Spot using mobile device camera. Tag the picture to the question response. Use before & after pictures to communicate with the team

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Take advantage built-in Industry specific best practices and standards organized into categories. Edit, customize and add your company specific questions.

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Dashboard and graphical analysis to help you identify the risks and making better decisions. Assign corrective actions to the users and track progress.

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Manage workflows of information, starting with planning of audit to closure of action points. Send automatic notifications & reminders to the stakeholders

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Pay per Audit with secure AWS cloud server and avoid upfront investment. OR install on your own company's server and take full control.

Performance Counters

Expected Outcomes

0 %

Reduction in Audit Time

0 %

Real Time Visibility

0 %

Savings in Total Audit Costs

0 %

Audit Trail & Data Availability
Need of Audit

Need for Operational Audit

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Operations are exposed to the risks, more than ever. As many of the processes e.g. manufacturing, Order to Cash, Procure to Pay, Distribution Logistics etc. are being outsourced, the companies need a mechanism to ensure if the quality, regulatory, safety, security, process compliance are in place.

Audit has been a tested mechanism to exercise controls on the internal and external operations. However, the process of Audits has been a broken due to dependence on Excel sheets, biases of untrained auditors. SIMSA team has studied various challenges across different industries before developing this audit solution, that not only saves time but also makes ensures timely identification & mitigation of risks.

Areas of Audit

Areas of Audit in the Value Chain

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SIMSA audit tool is flexible enough to be adopted for any leg of value chain. It can not only be used to audit internal operations but also the external channel partners e.g. Distributors, Retailers and the Suppliers.  Our Subject Matter Experts will help you to structure the audit and including the industry best practices to create real value from this process.

Audit Workflow

Operational Audit Workflow

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SIMSA audit tool has an inbuilt end to end workflow - starting with planning and scheduling and ending with closing of action points to address the gaps. You don't need use multiple systems e.g. excel, e-mails, word documents etc.  It auto generates reports, notifications, reminders and tracks the progress of the audits, gaps and actions.

Checklists

Industry Standard Checklists

We can help configure the tool with industry or sector specific checklists and questionnaires.

These checklists have been built by the Subject Matter Experts with industry experience. It ensures that you do not miss out on the best practices.

You may also customize the checklists according to your needs.

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Features
features

Key Features

High degree of Configurability to enable Analysis at various levels

SIMSA  application has been built keeping in mind the heterogeneity of the business i.e. the Business Units, Departments, Regions, Sites that may have need different configurations. This enables to perform the analysis and benchmark the performance across different levels.

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Master data to organize Audit at various levels within the business e.g. Business Units,  Departments, Regions, Sites, Areas within Site etc.

Sequence the areas within a site for the optimal movement of the Auditor

User Roles – Admin, Auditor, Users and Action Holders with specific access to each role


Multiple Dimensions of each Question for 360 degree Assessment of Gaps & Risks
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Assign Criticality Level to each Question and different weightage to each level

Assign Criticality Level to each Question and different weightage to each level

Use Assessment Criteria - Yes / No or Rating 1-5

Use Assessment Criteria - Yes / No or Rating 1-5

Upload and attach guidelines to each question that can be accessed by the auditor while conducted audit


Workflow to Schedule, View and Alert the Audit Stakeholders
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Schedule Planned & Surprise Audits and view it on Calendar

Schedule Planned & Surprise Audits and view it on Calendar

Send auto notification and reminders  to the Auditor and the Site Manager

Send auto notification and reminders  to the Auditor and the Site Manager

Assign % weightage to each category for score calculation

Assign % weightage to each category for score calculation


Mobile Application for Conducting the Audit
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Conduct Audit directly on the App without using pen, paper or Excel

Take and upload pictures as the evidence using the mobile device and tag it to a question

Offline working mode for auditing the sites with poor data connectivity


Intuitive Dashboard and Extensive Reporting
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Accredit sites with Badges e.g. Diamond, Gold, Silver, Bronze

Accredit sites with Badges e.g. Diamond, Gold, Silver, Bronze

Benchmark against other sites and  changes over previous audits  at a site

Benchmark against other sites and  changes over previous audits  at a site


Integrated Corrective Action workflow linked to the Audit Gaps
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Conduct Audit directly on the App without using pen, paper or Excel

Take and upload pictures as the evidence using the mobile device and tag it to a question

Offline working mode for auditing the sites with poor data connectivity