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Highlights
SIMSA Operational Audit Management Platform
Internal & Operational audits, critical for achieving excellence in the operations, are riddled with long established manual processes, which results into high audit cost of in-house resource, lack of end-to-end audit visibility, and gaps in compliance.
High Cost of In-house Resource & Travel
Inadequate End-to-end audit visibility
Lack of in-house competence and manual record keeping
Gaps in Compliance & Benchmarking
SIMSA Audit Tool enables digitisation and automation of Audit Management workflow. Check the SIMSA use cases.
Benefits
benefits
Key Benefits of SIMSA Audit Application
Schedule and communicate Recurring & One-off audits well in advance. Ensure pre-audit preparation to save time and effort. Plan other activities to ensure smooth audits
Apart from the planned, Conduct Surprise Audits that only auditors are able to view. Configure the audits to suit a given requirement or situation
Train and Certify Internal Auditors. Or access the pool of SIMSA Certified Auditors at various locations and save the travel cost of the internal auditors
Say Goodbye to pen, paper and Excel sheets. Conduct the audit directly on Mobile App. Work offline & sync later, if network connectivity is a challenge.
Take pictures on the Spot using mobile device camera. Tag the picture to the question response. Use before & after pictures to communicate with the team
Take advantage built-in Industry specific best practices and standards organized into categories. Edit, customize and add your company specific questions.
Dashboard and graphical analysis to help you identify the risks and making better decisions. Assign corrective actions to the users and track progress.
Manage workflows of information, starting with planning of audit to closure of action points. Send automatic notifications & reminders to the stakeholders
Pay per Audit with secure AWS cloud server and avoid upfront investment. OR install on your own company's server and take full control.
Need of Audit
Need for Operational Audit
Operations are exposed to the risks, more than ever. As many of the processes e.g. manufacturing, Order to Cash, Procure to Pay, Distribution Logistics etc. are being outsourced, the companies need a mechanism to ensure if the quality, regulatory, safety, security, process compliance are in place.
Audit has been a tested mechanism to exercise controls on the internal and external operations. However, the process of Audits has been a broken due to dependence on Excel sheets, biases of untrained auditors. SIMSA team has studied various challenges across different industries before developing this audit solution, that not only saves time but also makes ensures timely identification & mitigation of risks.
Areas of Audit
Areas of Audit in the Value Chain
SIMSA audit tool is flexible enough to be adopted for any leg of value chain. It can not only be used to audit internal operations but also the external channel partners e.g. Distributors, Retailers and the Suppliers. Our Subject Matter Experts will help you to structure the audit and including the industry best practices to create real value from this process.
Audit Workflow
Operational Audit Workflow
SIMSA audit tool has an inbuilt end to end workflow - starting with planning and scheduling and ending with closing of action points to address the gaps. You don't need use multiple systems e.g. excel, e-mails, word documents etc. It auto generates reports, notifications, reminders and tracks the progress of the audits, gaps and actions.
Checklists
Industry Standard Checklists
We can help configure the tool with industry or sector specific checklists and questionnaires.
These checklists have been built by the Subject Matter Experts with industry experience. It ensures that you do not miss out on the best practices.
You may also customize the checklists according to your needs.
Features
features
Key Features
High degree of Configurability to enable Analysis at various levels
SIMSA application has been built keeping in mind the heterogeneity of the business i.e. the Business Units, Departments, Regions, Sites that may have need different configurations. This enables to perform the analysis and benchmark the performance across different levels.
Master data to organize Audit at various levels within the business e.g. Business Units, Departments, Regions, Sites, Areas within Site etc.
Sequence the areas within a site for the optimal movement of the Auditor
User Roles – Admin, Auditor, Users and Action Holders with specific access to each role
Multiple Dimensions of each Question for 360 degree Assessment of Gaps & Risks
Assign Criticality Level to each Question and different weightage to each level
Assign Criticality Level to each Question and different weightage to each level
Use Assessment Criteria - Yes / No or Rating 1-5
Use Assessment Criteria - Yes / No or Rating 1-5
Upload and attach guidelines to each question that can be accessed by the auditor while conducted audit
Workflow to Schedule, View and Alert the Audit Stakeholders
Schedule Planned & Surprise Audits and view it on Calendar
Schedule Planned & Surprise Audits and view it on Calendar
Send auto notification and reminders to the Auditor and the Site Manager
Send auto notification and reminders to the Auditor and the Site Manager
Assign % weightage to each category for score calculation
Assign % weightage to each category for score calculation
Mobile Application for Conducting the Audit
Conduct Audit directly on the App without using pen, paper or Excel
Take and upload pictures as the evidence using the mobile device and tag it to a question
Offline working mode for auditing the sites with poor data connectivity
Intuitive Dashboard and Extensive Reporting
Accredit sites with Badges e.g. Diamond, Gold, Silver, Bronze
Accredit sites with Badges e.g. Diamond, Gold, Silver, Bronze
Benchmark against other sites and changes over previous audits at a site
Benchmark against other sites and changes over previous audits at a site
Integrated Corrective Action workflow linked to the Audit Gaps
Conduct Audit directly on the App without using pen, paper or Excel
Take and upload pictures as the evidence using the mobile device and tag it to a question
Offline working mode for auditing the sites with poor data connectivity