10 Must Have Features for Operational Audit Software

Operational Audit Software is increasingly used by companies that have significant risk exposure to the operational failures. The purpose of the software is to standardize & streamline the audit process and at the same time save people time in managing end-to end audit workflow by automating the manual activities. There are many solutions available in the market, but if you ask the users, they will have a long list of expected features. However, the top 10 features, required by most of the users are:

1️⃣ π™Žπ™˜π™π™šπ™™π™ͺπ™‘π™žπ™£π™œ π™π™šπ™˜π™ͺπ™§π™§π™žπ™£π™œ 𝘼π™ͺπ™™π™žπ™©π™¨: Operational audits should be done at a regular frequency or cycle. What if you can schedule recurring audit at any frequency required e.g. daily, weekly, monthly etc., like scheduling recurring meetings in calendar?

2️⃣ π˜Όπ™‘π™‘π™€π™¬π™¨ π™—π™§π™šπ™–π™ π™žπ™£π™œ π™©π™π™š π™¨π™žπ™©π™š π™žπ™£π™©π™€ π˜Όπ™§π™šπ™–π™¨: A site has multiple areas e.g. a warehouse site may have security, parking, utility, docks, storage, packing, office areas. Shouldn’t the checkpoints be specific to each area? Does your audit software allow that and ensure no area is missed out by the auditor?

3️⃣ π™Žπ™šπ™¦π™ͺπ™šπ™£π™˜π™žπ™£π™œ π™©π™π™š π˜Όπ™§π™šπ™–π™¨ π™žπ™£ 𝙖 π™‡π™€π™œπ™žπ™˜π™–π™‘ π™Šπ™§π™™π™šπ™§: Imagine the auditor moving back & forth in different areas as the check points may be listed randomly. With sequencing of areas, the check points will be presented to the auditors in a logical order, saving time and avoiding any confusion.

4️⃣ π˜Ύπ™€π™£π™©π™§π™€π™‘ 𝙀𝙣 π˜Ύπ™π™šπ™˜π™ π™‘π™žπ™¨π™© & π™«π™šπ™§π™¨π™žπ™€π™£π™¨: If you follow any QMS, you will know the importance of standardization and control of documents. Does your audit software ensure that all are using the latest version of the checklist and standards?

5️⃣ π˜Ύπ™€π™£π™™π™ͺπ™˜π™©π™žπ™£π™œ 𝘼π™ͺπ™™π™žπ™© π™žπ™£ π™ˆπ™€π™—π™žπ™‘π™š, π™šπ™«π™šπ™£ π™žπ™£ π™Šπ™›π™›π™‘π™žπ™£π™š π™ˆπ™€π™™π™š: Many sites like warehouses, depots, fulfillment centers are located in remote areas with poor data connectivity. Also, in the cold room there may not be good data connectivity. If you don’t have an offline mode, you cannot use mobile device to conduct audits. Does your audit software work even without data or wi-fi connectivity?

6️⃣ π˜Όπ™˜π™˜π™šπ™¨π™¨ 𝙩𝙀 π™Žπ™©π™–π™£π™™π™–π™§π™™π™¨ 𝙀𝙣 π™©π™π™š π™œπ™€ π™¬π™π™žπ™‘π™š π˜Ύπ™€π™£π™™π™ͺπ™˜π™©π™žπ™£π™œ 𝘼π™ͺπ™™π™žπ™©: What if auditors can access the relevant standard for each check point as they are conducting the audit, without going thru the pain of checking soft or hard copies?

7️⃣ 𝘼π™ͺπ™©π™€π™’π™–π™©π™šπ™™ π™π™šπ™₯π™€π™§π™©π™žπ™£π™œ:Β In the age of social media, people don’t want to read manually written long reports. Does your software provide automated report that includes all details but yet to the point?

8️⃣ π™Žπ™‘π™žπ™˜π™žπ™£π™œ & π˜Ώπ™žπ™˜π™žπ™£π™œ 𝙀𝙛 π™‹π™šπ™§π™›π™€π™§π™’π™–π™£π™˜π™š: Does your software allow you the slice & dice the performance by Areas, Categories, Sub-Categories, Risks or a combination of that, so that you know where the problem is?

9️⃣ π˜Όπ™¨π™¨π™žπ™œπ™£π™’π™šπ™£π™© & π™π™§π™–π™˜π™ π™žπ™£π™œ 𝙀𝙛 π˜Ύπ™€π™§π™§π™šπ™˜π™©π™žπ™«π™š π˜Όπ™˜π™©π™žπ™€π™£π™¨: What is the point of conducting audit if it doesn’t lead to timely corrective actions? Does your software allow assigning actions with timeline and then track, sends auto reminders for follow-ups?

πŸ”Ÿ π™‚π™–π™’π™žπ™›π™žπ™˜π™–π™©π™žπ™€π™£: What if your audit software gives coins or badges based on the scores & actions taken? Wouldn’t that motivate people to go for higher standards & ratings?

SIMSA Operational Audit Software is the only platform that has all the above features. SIMSA can help you save up to 70% of the time in managing the entire workflow. Then why settle for less?Audit Software